autoINDEX > autoFILER
Capture Process - Workflow Design
 

 

easy, but powerful capture configuration

 

autoINDEX autoFILER is vendor independent. Documents can be send to the capture folder as electronic files or from any scanner or scan capable MFP (multifunctional copier, printer, scanner) device. The documents are being captured from a shared folder. 

 

autoINDEX > autoFILER powerful Document Capture Process options

 

 

 

 

 

autoINDEX autoFILER Configuration Options and Settings

 

 

Operations Mode
Set Capture Folder plus Sub Folders
Set up Back up Folder 
Run Process Manual or Autoamated
Copy (keep files in soucre Folder)
Move (Remove File from source Folder)
File Completion: Check if file in capture folder is completly transferred
Run Process once or ongoing

document-capture-settings

 

 

 

Workflow Scheduler
Set Times for Document Workflow to start processing Files
Daily, Weekly, Monthly and add scheduled times
autoINDEXautoFILER-Workflow-Scheduler-Set-Up.jpg
 

 

 

File Type Selection
Choose from most comming File Types like
PDF, TIFF, JPG, BMP
Or add the file type of documents you need to process
autoINDEXautoFILER-File-TypeSelection
 

 

 

File Sorting for Document Capture
Two File Sorting Options for Documents to be captured from the capture source and sub folders.
File Capture Sorting by:
Date (ascending, decending)
File Name (ascending, Descending)
autoINDEXautoFILER-File-Capture-Sorting
 

 

 

File Filtering
autoINDEX > autoFILER advanced File Filtering Options allow to specify the document to be captured by:
EQUAL: is file name equal to Filter
STARTS WITH: does file name start with ...
ENDS WITH: does file name end with ...
CONTAINS: does file name contain ...
CASE sensitive or NON CASE Sensititve selection for Document Capture
autoINDEXautoFILER-File-Filter-Options
 

 

 

Watch Folder
In some instances it is required to only have one document at at time being captured from the Source Folder. As example some document management web upload utilites are not capable of handling a large batch of file for automatic uloading.
Watch Folder monitors the sources Folder and if the source folder is empty (document has been filed) then watchfolder process will move, copy the next document into the source folder for processing.
autoINDEXautoFILER/Watch-Folder-Capture
 

 

 

Document Backup Folder Settings
Option to set a Backup Folder for Captured Documents.
Documents can be file in Backup Folder in same sub folder strcuture.
File Replacement Options include a) Do not replace b) Replace is file exists c) Copy and keep current file d) Merge File (for PDF only)
autoINDEXautoFILER-Document-Capture-File-Backup-Settings
 

 

 

On Demand File Capture
As example you need to capture 100 files out of 1,000,000 documents for review.
With ON DEMAND FILE CAPTURE a text or excel file containing the requestd file names, autoINDEX > autoFILER automatically retrieves these 100 documents.
autoINDEXautoFILER/Document-Capture-On-Demand
 

 

 

Get your quote today!

VDOCS Corporation
7470 141st Street
Seminole, FL 33776

Toll Free: 855-501-9800
Local: 727-501-9800 and 813-925-5839
e-Mail: info@vdocs.net

© 2018 Copyright 2004 - 2018 by VDOCS Corporation